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How to manage Outlook 2007, Outlook 2003, and Outlook 2002

How to back up Personal Address Books

Your Personal Address Book might contain e-mail addresses and contact information that is not included in an Outlook Address Book or contact list. The Outlook Address Book can be kept either in an Exchange Server mailbox or in a .pst file. However, the Personal Address Book creates a separate file that is stored on your hard disk drive. To make sure that this address book is backed up, you must include any files that have the .pab extension in your backup process.

Open Search and find *.pab

You can use this backup to restore your Personal Address Book to your computer or transfer it to another computer. Follow these steps to restore the Personal Address Book:

  1. Open Control panel
  2. Double-click the Mail icon.
  3. Click Show Profiles.
  4. Click the appropriate profile, and then click Properties.
  5. Click Email Accounts.
  6. Click Add a New Directory or Address Book, and then click Next
  7. Click Additional Address Books, and then click Next.
  8. Click Personal Address Book, and then click Next.
  9. Type the path and the name of the Personal Address Book file that you want to restore, click Apply, and then click OK.
  10. Click Close, and click then OK.

How to use the Personal Folder Backup utility to automate the backup of .pst files

Microsoft has released a utility to automate the backup of your personal folders (.pst) file. To download the utility, visit the following Microsoft Web site:
http://www.microsoft.com/downloads/details.aspx?FamilyId=8B081F3A-B7D0-4B16-B8AF-5A6322F4FD01&displaylang=en (http://www.microsoft.com/downloads/details.aspx?FamilyId=8B081F3A-B7D0-4B16-B8AF-5A6322F4FD01&displaylang=en)
For more information about the Personal Folder Backup utility, click the following article number to view the article in the Microsoft Knowledge Base:
238782 (http://support.microsoft.com/kb/238782/ ) How to automatically backup your personal folders file

How to back up Outlook settings files

If you have customized settings, such as toolbar settings and Favorites, that you want to replicate on another computer or restore to your computer, you might want to include the following files in your backup:
  • Outcmd.dat: This file stores toolbar and menu settings.
  • ProfileName.fav: This is your Favorites file, which includes the settings for the Outlook bar.
  • ProfileName.nk2: This file stores the Nicknames for AutoComplete.
  • Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it. For example, if you create a signature named MySig, the following files are created in the Signatures folder:
    • MySig.htm: This file stores the HTML Auto signature.
    • MySig.rtf: This file stores the Microsoft Outlook Rich Text Format (RTF) Auto signature.
    • MySig.txt: This file stores the plain text format Auto signature.
    The location of the signature files depends on the version of Windows that you are running. Use this list to find the appropriate location:
    • Windows Vista: Drive\users\Username\appdata, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
    • Windows XP or Windows 2000: Drive\Documents and Settings\Username\Local Settings\Application Data\Microsoft\Outlook, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
    • Windows 98 or Windows Me: Drive\Windows\Local Settings\Application Data, where Drive represents the drive that Outlook was installed to.
Note If you use Microsoft Word as your e-mail editor, signatures are stored in the Normal.doc file as AutoText entries. You should back up this file also.

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